Tour SnapshotPre-Tour▶
Projected Net i
$0
Add shows to get started
$0
Total Guarantees
$0
Collected
$0
Total Spent
Merch Income
$0
Money In i
$0
vs
Money Out i
$0
Monthly Outflow
--
Cash
$0
0 items
Card
$0
0 items
TOTAL
$0
Status Check
--
Receipts
0 / 0
No expenses yet
Missing
0
All caught up
Deposits
0
No deposits
Settlements
0 pending
No shows yet
0% receipts attached
Your Shows
CALENDAR
Tour Progress
Pre-Tour
--
Days Left
0
Cities Done
$0
Avg / Day
Confirmed
Pending
Travel
Off
Today
QUICK ACCESS
Settlements
Income & collections
Cash Flow Report
Cash ledger & exports
Master Budget
Annual overview
Per Diem
Crew daily rates
Bus
Ground transport
Air
Flights & manifests
CC Charges
Card transactions
TOOLS
Import Shows▶
Upload or paste offer sheets, contracts, or routing sheets to add shows.
0 events found
Generate Expense ReportNew▶
Pick a show date to generate a complete city expense report.
ITINERARY
July 2026 — 20th Anniversary Tour
Show dates include linked pre-trip charges for that city.
No shows match that search.
Add Expense
Snap a receipt for instant capture, or enter manually.
ATOM is reading your receipt...
ATOM found:
Could not read this receipt.
(bought before tour date)
(bill to label / third party)
July 2026 — 20th Anniversary Tour
Tour Income0 Shows▶
Confirmed Guarantees
$0
Collected 0%
Outstanding
$0
$0
Overages & Bonuses
Income above guarantee from vs deals
$0
Merch Income
$0
Commissions i
Not Set
▶
Set commission percentages for your team. As settlements come in, ATOM auto-calculates what each party takes and what the artist nets. Commissions are calculated on collected income (artist share from settlements).
Agent
$0
%
Manager
$0
%
Business Manager
$0
%
Net to Artist
After all commissions
$0
Billbacks
None
▶
Track expenses the artist fronted that should be billed back to a third party (label, PR, sponsor, etc). Tag any expense as a billback when adding it, then track submission and payment status here.
$0
Pending
$0
Submitted
$0
Paid
No billbacks yet — tag an expense as a billback when adding it.
Settlement History0▶
No settlements yet — settle your first show from the Day Dashboard.
Budget Builder
0 / 0
▶
Your tour budget. Toggle categories on/off, enter projected amounts, and watch actuals fill in from settlements and expenses. Click "Master Budget View" for the full spreadsheet.
$0
Projected Income
$0
Projected Costs
Projected Net
$0
0 / 0 active
·
$0 / show avg
Expenses
$0.00
▶
Tour Personnel
0
▶
Track tour crew, their rate type, and total payroll cost. Supports annual salary, day rate (with separate travel day rate), weekly flat, and weekly prorated.
No personnel added yet.
Payroll Summary
$0
Per Show Day
$0
Total Per Diem
$0
Per Travel Day
$0
Projected Total
Cash Flow ReportCash Flow▶
Cash flow dashboard — what came in, what went out, what's left. Settlements auto-feed income. Export sends to your business manager.
Export Options
Drop an existing Cash Flow Report here
.xlsx · .xls · .csv · We will import income, expenses, and per diem rows
Import Cash Flow Report
Import Master Budget
Import CC Tracker
Log CC Charge
Buyout Tracker$20/meal▶
When a venue buys out catering (meals, hospitality, or both), log it here. Enter the buyout amount and crew count — ATOM calculates the total and logs it as an expense. History appears below.
Track meal, hospitality, or complete buyouts from venues.
Venue provided = venue handed you the cash. Road float = you paid out of tour cash because the venue did not provide one.
Meals (rate of 0 = skip that meal)
Rate / personAte on card
Breakfast
Lunch
Dinner
Support Meals (only fill the meals you're covering for them)
Rate / personAte on card
Breakfast
Lunch
Dinner
Surplus handling
Keeps per-meal rate fixed. Any leftover after meals + rider stays in the tour account instead of being redistributed.
History0
No buyouts yet — they'll appear here after each show.
Reimbursements0 pending▶
Track crew out-of-pocket expenses that need to be paid back.
$0
Pending
$0
Approved
$0
Paid
Submit Reimbursement
Per Diem Request$—/day▶
Set the daily rate, select crew, set dates, then calculate.
Per Diem Total
Cash Denomination Needed
Per Diem Archive0▶
Tip Calculator▶
Tip
Total
Currency Converter▶
⇄
Split Expense▶
per person
Expenses by Month▶
Loading...
Quick Notes▶
Welcome to ATOM Money
New here? Start with the setup guide.
ATOM SETTINGS
Your command center. Import, export, configure.
IMPORT & EXPORT
Import8 Zones▶
Drop any file into the right zone. ATOM handles the rest.
First time? Download the Liquid Elvis Sample Pack (2.3 MB). A fabricated 12-show 2026 tour with deal memos, settlements, road reports, and 65 receipts. Drop the whole thing in to see ATOM Money in action.
Shows
Import tour dates, offers, or routing
PDF · Excel · CSV
Settlements
Night-of settlement from the promoter
Excel, PDF, photo
Merch
Nightly merch count or settlement
Excel, CSV, PDF
Receipts
Drop a receipt folder or individual files
PDF, photos
Bus / Routing
Charter quotes, routing, or mileage
PDF · Excel
W-9 / Contracts
Tax forms and signed documents
PDF · image
Master Budget
Your existing tour budget spreadsheet
Excel · CSV
CC Tracker
Amex/Visa statement (Excel or PDF)
Excel · CSV · PDF
Uploading...
0%
Pending Settlement Imports
0
▶
These settlements were parsed from a batch drop and are waiting for your review. Click a row to open the show, review the parsed fields, and Apply or Dismiss.
Import Log
0 entries
▶
Drop a file on any import zone to see logs here.
ATOM AutomationEmail Scan▶
I watch your inbox so you don't have to.
Connect your email. I'll find settlements, receipts, offer sheets, and CC statements automatically.
How ATOM keeps you safe
• Read-only — can never send, delete, or modify emails
• Card-specific — searches for YOUR card number
• Disconnect anytime — one tap, instant
• Device-only — files stay on your device
Set your CC last 4 digits below to auto-search statements
Or type in the chat: "Check my email for receipts from the last 5 days"
Export Reportsxlsx▶
You'll see export options here once you have tour data.
Add shows and log expenses first, then come back to generate reports.
Generate polished Excel reports from your app data. How it works
This app is your source of truth. Tap Export to download a fresh .xlsx. Save it to your cloud folder. Need to update? Change it in the app, re-export. Every export reflects your latest data.
CC Report
Cash Flow Report
Master Budget
Bus Budget
Receipt Book
Expenses
Date Range
YOUR INFO
Tour Card
Not Set
Used in reports, exports, and ATOM Automation searches.
Report Header
AMEX *2052
Your Team0▶
Drop contacts here
CSV, XLSX, PDF, or business card images
Preview Import
W-9 & Wire Info
Not Set
▾
Enter your W-9 and wire transfer details once. Send to promoters, venues, or anyone who needs it — one tap.
Fields locked to prevent accidental changes
Editing — fields are unlocked
W-9 Information
Signed W-9 (PDF)
Drop your signed W-9 here or tap to upload
PDF only · Stored on your device
W-9.pdf
Uploaded
Wire Transfer Info
Quick Send
+ Save to contacts
Opens your email app with a pre-formatted message. Review before sending — no data is shared until you hit Send.
FILES & RESOURCES
Folder Structure
Cloud Folders2026▶
Vendor Directory
120+ Vendors
▾
Searchable industry directory — bus companies, hotels, production, merch, and more.
ATOM Vault
Empty
▼
Every export and import auto-files here. Download individual files or grab everything as a zip.
INTEGRATIONS
BandsInTownNot connected▶
Connect your BandsInTown account to pull tour dates directly into ATOM. Your API key stays private -- it never leaves ATOM's servers.
To get your App ID: log in at artists.bandsintown.com, go to Settings, and copy your API key.
Saved
APP & SECURITY
App Logo
Upload a custom logo to replace the default A icon in the header.
Exchange RatesUSD Base▶
Set the conversion rate for each currency to USD. These rates are used across all modules — dashboard, settlements, budget, exports.
Saved
Smart CaptureAI▶
Enable Smart Capture
AI-powered document parsing, file classification, and chat assistant
ON
Learn more ▸
What is Smart Capture?
Smart Capture uses AI to automatically read and extract data from your documents. When it's off, everything still works — you just enter data manually.
| Smart Capture ON | Smart Capture OFF | |
| Settlement PDFs | AI reads and extracts all fields automatically | Opens blank modal for manual entry |
| Receipts | AI identifies vendor, amount, date, category | Manual entry form |
| CC Statements | AI extracts all line items | Manual line item entry |
| Merch Settlements | AI extracts all settlement data | Basic format detection, manual entry fallback |
| Gmail Scan | Automatically finds financial documents in your inbox | Not available |
| Bus Quotes | AI extracts vendor pricing and terms | Manual entry form |
You can also use AI just once for a single import without turning Smart Capture on.
Enables Smart Capture for a single import, then reverts to OFF
Show Bug Report Button
Show Coaching Tips
🚀
Tell a Friend About ATOM
Know a Tour Manager who'd love this? Send them an invite and help us grow the beta.
Security & LegalProtected▶
How ATOM Protects Your Data
✓
PBKDF2 Password Hashing
Your password is hashed server-side using PBKDF2 with 100,000 iterations. We never store or transmit your actual password.
Your password is hashed server-side using PBKDF2 with 100,000 iterations. We never store or transmit your actual password.
✓
Encrypted Wire & Tax Vault
Bank account, routing numbers, EIN, and W-9 PDFs are encrypted on your device with AES-256-GCM before they ever touch the network. The server stores only ciphertext — only your browser can decrypt.
Bank account, routing numbers, EIN, and W-9 PDFs are encrypted on your device with AES-256-GCM before they ever touch the network. The server stores only ciphertext — only your browser can decrypt.
✓
Encrypted Gmail Tokens
If you connect Gmail for inbox scanning, OAuth tokens are encrypted at rest with AES-256-GCM using a key held only in our serverless functions. Read-only scope; we cannot send, delete, or modify any email.
If you connect Gmail for inbox scanning, OAuth tokens are encrypted at rest with AES-256-GCM using a key held only in our serverless functions. Read-only scope; we cannot send, delete, or modify any email.
✓
AES-256 Encrypted Tokens
Email verification codes are encrypted with AES-256-GCM before transmission. Codes cannot be intercepted or tampered with.
Email verification codes are encrypted with AES-256-GCM before transmission. Codes cannot be intercepted or tampered with.
✓
Strict Content Security Policy
The app enforces a CSP that blocks inline scripts from untrusted origins, restricts where data can be sent, and locks down embedding to prevent clickjacking.
The app enforces a CSP that blocks inline scripts from untrusted origins, restricts where data can be sent, and locks down embedding to prevent clickjacking.
✓
Origin Validation & CORS
Every API request is validated against an allowlist of approved origins. Cross-site request forgery is blocked at the edge by Netlify.
Every API request is validated against an allowlist of approved origins. Cross-site request forgery is blocked at the edge by Netlify.
✓
HTTPS / TLS Everywhere
All data in transit is encrypted via TLS 1.3 with HSTS enforced. Hosted on Netlify's global edge network with automatic SSL renewal.
All data in transit is encrypted via TLS 1.3 with HSTS enforced. Hosted on Netlify's global edge network with automatic SSL renewal.
✓
Device Token Sessions
Each login binds to a device token. Logging in from a new device kicks the previous session, preventing stale credentials from being abused.
Each login binds to a device token. Logging in from a new device kicks the previous session, preventing stale credentials from being abused.
✓
Workspace Isolation
Your tour data lives in workspace-scoped sync blobs. Sub-users only see workspaces they've been explicitly granted, with per-workspace permission gating enforced both client-side and server-side.
Your tour data lives in workspace-scoped sync blobs. Sub-users only see workspaces they've been explicitly granted, with per-workspace permission gating enforced both client-side and server-side.
✓
Local-First Architecture
Your financial data lives on your device. Cloud sync is scoped to your license key, never to a shared database, and sensitive fields are encrypted before they leave the browser.
Your financial data lives on your device. Cloud sync is scoped to your license key, never to a shared database, and sensitive fields are encrypted before they leave the browser.
✓
No Plaintext Bank Data on Server
Even our database administrators cannot read your routing number, account number, EIN, or W-9 PDF. The encryption key never leaves your browser.
Even our database administrators cannot read your routing number, account number, EIN, or W-9 PDF. The encryption key never leaves your browser.
✓
No Card Numbers Stored
ATOM only stores the last 4 digits of your tour card for matching receipts. Full card numbers are never persisted, even when scanning credit card statements.
ATOM only stores the last 4 digits of your tour card for matching receipts. Full card numbers are never persisted, even when scanning credit card statements.
✓
AI Privacy
Documents sent to our AI parser are transmitted over TLS, processed by Claude (Anthropic), and never used to train models. We do not retain or log AI request bodies.
Documents sent to our AI parser are transmitted over TLS, processed by Claude (Anthropic), and never used to train models. We do not retain or log AI request bodies.
✓
One License, One Account
Each license key is permanently bound to a single verified email address. Keys cannot be shared or transferred.
Each license key is permanently bound to a single verified email address. Keys cannot be shared or transferred.
Privacy & Your Data
We collect only what we need to run the product:
- Your account info (email, hashed password, license key)
- Tour and financial data you enter
- Encrypted vault: wire info, EIN, W-9 PDF (we cannot read these)
- Product usage events (which features you click) — first-party only, never shared
- Gmail OAuth tokens if you connect Gmail (encrypted, read-only scope)
We do not use third-party analytics, advertising trackers, cross-site cookies, or sell your data to anyone. Read the full Privacy Policy.
Terms of Use
By using ATOM, you agree to the following terms:
License. Your ATOM license grants a single-user, non-transferable right to use the software for tour accounting purposes. Sharing credentials or license keys is prohibited and will result in account termination.
Data. ATOM stores your data locally on your device and optionally syncs to encrypted cloud storage. You are responsible for maintaining backups. ATOM is not liable for data loss.
Privacy. ATOM collects only the minimum data required to operate: your email address (for authentication) and license key (for access control). We do not sell, share, or monetize your data. Financial data entered into ATOM never leaves your device unless you explicitly export it.
Liability. ATOM is provided "as is" without warranty. ATOM is a management tool and does not constitute financial, tax, or legal advice. Always consult qualified professionals for financial decisions.
Termination. We reserve the right to revoke license keys for violation of these terms, including unauthorized sharing, reverse engineering, or abuse of the platform.
Last updated: February 2026. Questions? Contact support@atominterstate.app
Factory Reset
Erase all tour data and start fresh. Your account stays.
Import Bus QuoteAI Parser▶
Drop Bus Quote PDF
Drag & drop a vendor bid PDF to auto-parse
Pioneer, Celebrity, Breeze, Dreamliner, etc.
Or drop in Settings → Import
— or —
Reading bus quote...
Tour Bus Bids0 Quotes▶
—
Best Quote
—
$/Day
—
Market Position
—
Potential Savings
No quotes yet
Log actual vendor quotes below to start comparing.
Quick Bus EstimateMarket Rates▶
Enter your trip details to get a market-rate estimate.
Log Actual Quote▶
Enter real vendor quotes here to compare them side-by-side. Use the Vehicle dropdown for multi-bus tours. All quotes feed into the Budget Builder automatically. You can also use the Quick Estimate above for ballpark numbers.
$/Day: —
$/Mile: —
$/Show: —
Quote Comparison0▶
Vendor DealNot Set▶
No vendor deal set up
Set up your bus vendor contract to track base charter and billback costs against budget.
Base Charter
Item
Rate
Qty
Amount
Base Charter Total
$0
Monthly Rate
All-inclusive: bus, driver, fuel, maintenance, cleaning.
Daily Rate
Billback Rate Card
Contracted rates for variable costs. Used to project billback expenses.
Projections
Your estimates for variable costs. Used to build the projected budget.
Projected Ground Transport Budget
TOTAL PROJECTED
$0
Billback Actuals vs Projected
Bus Routing0 legs▶
Routing Defaults
▶
Vendor Contacts0 vendors▶
Industry Directory
Bus & Coach
▶
Reference list of touring bus & coach companies. For quotes, use "Log Actual Quote" above.
Bus Invoices0▶
Log bus vendor invoices. Line items auto-map to billback categories for budget tracking.
Drop Invoice PDF
AI auto-categorizes line items to billback categories
Parsing invoice...
— or enter manually —
Bus Expenses0 entries▶
Flight Overview0 Trips▶
$0
Total Booked
0
Upcoming Flights
$0
Baggage Costs
$0
Avg Cost / Person
No trips yet
Create a trip below, then log flight options to compare.
Import Flights0▶
Drop airline confirmations here
PDF or image — booking confirmations, e-tickets, itineraries
Trips0▶
Log Flight Option▶
Leg 1
Leg 2
Baggage Calculator (per person)
Bag Cost / Person:$0
Bag Cost / Crew:$0
Compare Upgrade
Instrument Check
Total All-In
$0
$0 ticket + $0 bags × 1 crew
Trip Comparison0 options▶
Baggage Fee ReferenceBy Airline▶
Current Fees
SW: 1st $35 / 2nd $45 / 3rd $150 / OW $150 / OS $200
AA: 1st $35 / 2nd $45 / 3rd $150 / OW $100 / OS $150
UA: 1st $35 / 2nd $45 / 3rd $150 / OW $100 / OS $200
DL: 1st $35 / 2nd $45 / 3rd $150 / OW $100 / OS $200
B6: 1st $35 / 2nd $50 / 3rd $125 / OW $150 / OS $150
EI: 1st Free / 2nd $70 / 3rd $100 / OW $75 / OS $75
SN: 1st Free / 2nd $60 / 3rd $120 / OW $100 / OS $100
BA: 1st Free / 2nd $65 / 3rd $130 / OW $100 / OS $100
AA: 1st $35 / 2nd $45 / 3rd $150 / OW $100 / OS $150
UA: 1st $35 / 2nd $45 / 3rd $150 / OW $100 / OS $200
DL: 1st $35 / 2nd $45 / 3rd $150 / OW $100 / OS $200
B6: 1st $35 / 2nd $50 / 3rd $125 / OW $150 / OS $150
EI: 1st Free / 2nd $70 / 3rd $100 / OW $75 / OS $75
SN: 1st Free / 2nd $60 / 3rd $120 / OW $100 / OS $100
BA: 1st Free / 2nd $65 / 3rd $130 / OW $100 / OS $100
Check Current Fees:
Southwest · American · United · Delta · JetBlue · Aer Lingus · Brussels Air · British Airways
Southwest · American · United · Delta · JetBlue · Aer Lingus · Brussels Air · British Airways
Air Invoices0▶
Air Expenses0 entries▶
Hotel Overview0 Bookings▶
$0
Commission Received
$0
Outstanding
0
Bookings
$0
Avg Nightly Rate
Pending: $0
Received: $0
Invoiced: $0
No hotel bookings yet
Log a booking below to start tracking commissions.
My Commission Rate:
%
Include in budget
Log Hotel Booking▶
Drop confirmation PDF/image or tap to upload
Bookings0▶
Import bookings from spreadsheet — drop .xlsx/.csv or tap to browse
Or drop in Settings → Import
Hotel Invoices0▶
Hotel Expenses0 entries▶
ATOM Setup Guide
What is ATOM?
ATOM stands for Accounting, Touring & Operations Management. It's your all-in-one tour accounting app — income, expenses, settlements, per diem, flights, bus bids, hotel commissions, budgets, and more. Everything is local-first and syncs to the cloud with your license key.
The 4 Tabs
Overview
Your dashboard. Tour Snapshot shows projected profit and phase status. Your Shows displays upcoming dates. The yearly calendar color-codes show, travel, and off days. Tour Progress tracks how far along you are.
Schedule
Day-by-day itinerary. Every date with city, venue, type, and expenses. Tap any day to open the Day Dashboard — settle shows, log show costs, lock days when finalized.
Money
Financial hub organized into zones: Income (tour income, commissions, billbacks, settlements), Budget & Tools (budget builder, add expense, receipt scanner), Expenses (logged expenses, CC charges), and Tools (tip calculator, currency converter, bill splitter). Use the nav pills at the top to jump to Bus, Air, Per Diem, and more.
Settings
Your command center. Import & Export — drag in Excel routing files, CC statements, and bulk receipts; export reports. Your Info — tour card setup, W-9 and wire info, contacts. Files & Resources — cloud folders, vendor directory, ATOM Vault. App & Security — custom logo, security settings, factory reset.
Quick-Access Nav
When you're on the Money tab, pill buttons appear below the tabs (Dashboard, Settlements, Expenses, Reports, Budget, Cash Flow, Per Diem, Bus, Air) for quick jumps to any financial section.
Key Workflows
Setting Up a Tour
- Tap + Leg at the top to create a tour leg (name, start/end dates)
- Go to Settings > Import and drop your Excel routing file
- Dates, cities, and venues auto-populate on the Schedule tab
- Tap show dates on Schedule to enter guarantees, promoters, deal types
- Set up Budget Builder on the Money tab
Daily On-Tour Workflow
- Check the Schedule tab for today's itinerary
- Log expenses as they happen via Expenses nav pill
- After the show: tap the day on Schedule to open the Day Dashboard
- Enter settlement data (gross, adjustments, merch, etc.)
- Log any show costs (buyouts, hotel, catering)
- When everything checks out, tap Lock Day
End of Week / Month
- Import CC statement via Settings > Import
- Review Card Charges on Money — auto-categorized by vendor
- Upload receipts via Bulk Receipt Upload on Settings
- Export reports via Settings > Export Reports (CC Report, Cash Flow Report, Master Budget — all Excel)
- Check Tour Snapshot on Overview for overall financial health
Pro Tips
- Sync often. Tap the cloud icon (top-right) to back up your data.
- Lock days when finalized to prevent accidental changes.
- Receipt photos attach to any expense — tap the camera icon when logging.
- Nav pills appear on the Money tab for quick jumps to any financial section.
- Multiple legs split a year into runs (Spring, Summer, Fall). Switch with the leg selector at the top.
- Status pills are clickable — tap to cycle through Pending / Approved / Paid.
- Cards expand and collapse. Tap any card header to toggle. Your preferences are remembered.
ATOM — Accounting, Touring & Operations Management
Questions? support@atominterstate.app
Questions? support@atominterstate.app
Wire Confirmation
Set up a tour leg first
ATOM files settlements, shows, and receipts against a tour leg. Create one before importing.
✈
New Trip
Compare flights across airlines and routes
Trip Type
Flight Legs
Origins
Who's flying from where