Credential inventory: every numbered tour laminate, which pass it is, and who has it. It replaces a laminate spreadsheet (#, name, date given, notes).
WHERE: Production, Advance, Credentials (next to the Pass Sheet), or /production/advance/credentials.
PASSES: each laminate belongs to a pass from your Pass Sheet (its name, color and laminate art show on the list and in the side panel). With no Pass Sheet yet, ATOM's standard pass types are used.
GETTING STARTED:
• Add laminates numbers a printed batch for one pass (say 1 to 75 of All Access, with an optional prefix like AAA-). They start in the box; numbers already on the list are skipped.
• Import reads the spreadsheet you use now: a number column and a name column, plus date given and notes. Rows without a number are skipped. Pick which pass the rows are.
ISSUING: click a number, type the holder (your tour roster first, then all your contacts, or any name for a local or venue person), pick a group (Tour, Support, Venue, Promoter, Mgmt, Booking, Biz Mgr, Family, Other), the date and notes, then Issue.
LOST: open the lost number and tap Mark lost. It stays on the list in red with who lost it, because a lost All Access is a security problem. Pick its replacement: one already handed to the same person, or the next one in the box (issued to them today). The two link to each other ("Replaced by #11", "Replaces #7"). Returned puts a laminate back in the box; Void retires it. Every change is kept in the laminate's history, and most have Undo. A person's laminates also show on their contact card, Tour Logistics tab (for managers).
STOCK & ORDERS (tab at the top): how many of each pass you have and when to reorder. Each pass is Counted (satins, wristbands, stickers) or Numbered (laminates, counted from the Laminates list). Open a pass and Log order (quantity, date, cost, vendor). Passes on guest-list entries come off the pile once that show has happened (Handed out); upcoming ones are Promised. Free after lists = on hand minus promised. ATOM works out your pace per show, when you'll run out and an Order by date (set the vendor's Lead time in days). When a pass drops to your Warn me at number, or lists promise more than you have, the TM, PM and admins get a notification. Box count off? Add a count correction (-5, +10) with a reason.
YEAR-END (tab): per pass, what you ordered, used, have left, the cost, and what to order next time (last run's use plus 10%, minus leftovers), with a flag when you ordered far more than you used.
OUT: Print makes the credentials-desk sheet (every number, pass, holder, group, date, status and notes, with ruled rows for write-ins). Excel and CSV (in the ... menu next to Print) export the same table. The summary line under the title (laminates, issued, in the box, lost) filters the list when you tap a word.
WHO: the tour manager, production manager and org admins can edit it (the same people who edit the Pass Sheet). Anyone else who can open Advance can look but not change it: that's their role, so ask the TM.
ASK YO ATOM: "who has laminate 44", "does Ezra have a laminate", "how many All Access are left", or "give laminate 45 to Ezra". It shows a card with the laminate's current state; you check the name and tap Issue. Only people who can edit Credentials (TM, PM, org admin) can give one out.